Job Description
Kingz Kimonos is seeking a strategic and detail-oriented Inventory Manager to join our growing operations team.
This role offers flexibility depending on your location:
- On-site if based in or near San Diego, with regular presence at our warehouse to oversee inventory accuracy and coordinate with the operations team.
- Remote if located outside San Diego, collaborating closely through digital tools and participating in regular check-ins with suppliers, 3PLs, and the operations team.
The ideal candidate will have a strong background in inventory forecasting, purchase order management, and supplier coordination. You will play a key role in ensuring that our stock levels meet business demand while minimizing excess inventory and improving supply chain efficiency.
If you are analytical, proactive, and thrive in a fast-paced e-commerce environment, this is an opportunity to make a direct impact on Kingz Kimonos’ global operations.
Key Responsibilities
1. Forecasting & Inventory Planning
- Develop accurate demand forecasts using sales velocity reports, seasonal trends, and product lifecycle data.
- Collaborate with the operations and finance teams to align inventory plans with sales targets and marketing initiatives.
- Analyze historical sales, pre-orders, and market data to determine optimal stock levels for all regions and 3PLs.
- Monitor stock turnover rates and lead times to anticipate future inventory needs.
- Identify slow-moving or overstocked SKUs and propose action plans such as transfers, markdowns, or production delays.
2. Purchase Order Management
- Create and issue purchase orders (POs) to suppliers based on approved forecasts and replenishment needs.
- Track all POs from issuance to final delivery, ensuring timely acknowledgment, shipment, and receipt.
- Review and verify supplier documents including commercial invoices, packing lists, and shipping details.
- Maintain a centralized PO tracker for visibility of shipment status, ETAs, and supplier performance.
- Communicate closely with suppliers to confirm quantities, pricing, lead times, and payment terms.
- Coordinate pre-advice, import documentation, and delivery scheduling with 3PLs and customs brokers.
3. Supply Chain Coordination
- Collaborate with freight forwarders, 3PLs, and customs brokers to ensure smooth inbound and outbound shipments.
- Review and approve commercial documents for accuracy (HS codes, COO, declared values).
- Monitor shipment ETAs, delays, and customs clearance status; escalate issues proactively.
- Coordinate with the finance and tax teams to ensure compliance with import/export regulations and VAT documentation.
4. Stock Reconciliation & Reporting
- Perform regular 3-way reconciliation (PO | invoice | receiving report) for all inbound shipments.
- Work with 3PL partners to maintain accurate stock counts and resolve discrepancies.
- Generate weekly and monthly reports summarizing inventory levels, outstanding POs, and in-transit stock.
- Prepare and share forecast accuracy reports and purchasing performance dashboards.
- Assist finance in verifying supplier and 3PL invoices prior to payment processing.
5. Process Optimization
- Continuously evaluate purchasing and forecasting processes for efficiency improvements.
- Implement standardized procedures for PO creation, approvals, and communication with suppliers.
- Support system integration between Shopify, SKU Vault, and 3PL warehouse management systems.
- Develop automated inventory reports and dashboards for leadership visibility.
Qualifications
- Proven experience in inventory management, forecasting, and purchase order processing, ideally within an e-commerce or apparel setting.
- Strong analytical mindset with hands-on experience using forecasting tools or analytics tools (e.g., Excel advanced functions, ERP demand-planning modules, or similar).
- Excellent organizational and planning abilities; attention to detail is a must.
- Proficiency in Excel, Google Sheets, and experience with tools such as Shopify, SkuVault, or 3PL WMS systems.
- Strong communication skills for supplier coordination and cross-team collaboration.
- Ability to work independently and manage multiple deadlines in a fast-paced setting.
- Availability to work on-site in San Diego or remotely with regular virtual collaboration.
Preferred Additional Skills
- Ability to research and recommend forecasting tools that provide visibility across all locations including Shopify, SkuVault, and FBA (examples: Shopify Marketplace Connect, One Page Inventory, MerchantSpring)
- Familiarity with inventory valuation and month-end financial reporting.
- Experience in warehouse optimization or 3PL management.
How to Apply
If you are ready to take ownership of the forecasting and purchasing process that drives our global supply chain, we’d love to hear from you.
Please submit your resume and cover letter detailing your relevant experience and achievements.
Join Kingz Kimonos — a brand built on excellence, performance, and innovation in Brazilian Jiu-Jitsu apparel — and play a vital role in ensuring our products reach athletes around the world, on time and in style.
Job Tags
Full time, Seasonal work, Remote work,